Privacy Policy

Privacy Policy 
Type of website: Digital Marketing and Creative Services Agency Website. Effective date: 21st day of November, 2025 www.wolfsewnlegacy.com (the "Site") is owned and operated by Joshua Robert Wolf. Joshua Robert Wolf can be contacted at: WolfSewnLegacyllc@gmail.com (971) 335-7912 18171 Katherine Lane, Oregon 97045 Purpose The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following: 1. 2. 3. 4. 5. The personal data we will collect; Use of collected data; Who has access to the data collected; The rights of Site users; and The Site's cookie policy. This Privacy Policy applies in addition to the terms and conditions of our Site. Consent By using our Site users agree that they consent to: 1. 2. The conditions set out in this Privacy Policy; and The collection, use, and retention of the data listed in this Privacy Policy. Personal Data We Collect We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first. Data Collected Automatically Page 1 of 8 Website Privacy Policy Page 2 of 8 When you visit and use our Site, we may automatically collect and store the following information: 1. 2. 3. 4. 5. 6. 7. IP address; Location; Hardware and software details; Clicked links; Content viewed; Usage Data; and Cookie Data. Data Collected in a Non-Automatic Way We may also collect the following data when you perform certain functions on our Site: 1. 2. 3. 4. 5. 6. 7. 8. 9. First and last name; Email address; Phone number; Address; Payment information; Auto fill data; Business / Organization Name; Role / Position; and Project-Specific Data. This data may be collected using the following methods: 1. 2. 3. 4. Client Request Intake Form; Direct Communication (Email, Phone, Meetings); Contract and Proposal Signing; and Billing and Invoicing. How We Use Personal Data Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy. Website Privacy Policy Page 3 of 8 The data we collect automatically is used for the following purposes: 1. 2. 3. 4. Website Improvement and OptimizationTo measure and analyze traffic, user behavior, and engagement (like bounce rate and time on page), which helps optimize the website design and content to improve us; Security and Fraud Prevention: To monitor for and prevent fraudulent activity, unauthorized access, and other security incidents.; Marketing Strategy and Personalization: To better understand the target audience (e.g., user demographics and interests), refine our own marketing strategies, and personalize the user experience; and Internal Reporting: To track internal performance, analyze marketing funnels, and ensure our digital assets are supporting the company's growth and expansion goals.. The data we collect when the user performs certain functions may be used for the following purposes: 1. 2. 3. 4. Lead Intake: Leads come in via LinkedIn, email, website, etc., and the info is copied into the intake template; Used during the communication and meetings phase of client management; Used when sending the proposal and contract to the client.; and Used to create and send the final invoice.. Who We Share Personal Data With Employees We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy. Third Parties We may share user data with the following third parties: 1. 2. Service Providers (Processors); and Data/Advertising Partners.. We may share the following user data with third parties: 1. Financial / Payment Processors; Website Privacy Policy Page 4 of 8 2. 3. 4. 5. 6. 7. CRM / Lead Intake Platforms; Contract & E-Signature Tools; Automation Tools; Website Analytics Providers; Targeted Advertising Platforms; and Hosting & Cloud Providers. We may share user data with third parties for the following purposes: 1. 2. 3. 4. 5. 6. 7. To process invoices, track billing, and complete transactions.; O manage lead tracking and client communication logs, and manage the sales pipeline.; To facilitate the sending, signing, and archiving of contracts and proposals.; To automate the file and client folder creation process.; To analyze website traffic, user behavior, and content viewed for performance optimization.; To facilitate personalized ads and retargeting campaigns.; and To host and secure the website, client folders, and internal company assets.. Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose. Other Disclosures We will not sell or share your data with other third parties, except in the following cases: 1. 2. 3. 4. If the law requires it; If it is required for any legal proceeding; To prove or protect our legal rights; and To buyers or potential buyers of this company in the event that we seek to sell the company. If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices. How Long We Store Personal Data User data will be stored until the purpose the data was collected for has been achieved. You will be notified if your data is kept for longer than this period. Website Privacy Policy Page 5 of 8 How We Protect Your Personal Data WolfSewnLegacy LLC employs a combination of technical, organizational, and physical safeguards to protect user and client data. These measures are designed to ensure the confidentiality, integrity, and availability of information against unauthorized access, loss, or misuse. Here are the key security measures: 1. Technical Security Measures These are the technological safeguards used to protect data both when it's being transmitted and when it's stored. Encryption: We employ robust encryption standards, such as TLS/SSL encryption, to protect data (especially sensitive information like payment data) while it is in transit between your browser and our servers. We also use strong cryptography to store sensitive data at rest. Access Control and Multi-Factor Authentication (MFA): Access to systems that store sensitive client data is strictly limited to authorized personnel on a need-to-know basis. We enforce Multi-Factor Authentication (MFA) for all accounts that access sensitive data to prevent unauthorized access even if a password is compromised. Secure Infrastructure and Updates: We utilize secure hosting and infrastructure, and maintain a policy of regularly updating and patching all software and systems to defend against known vulnerabilities and cyberattacks. Network Security: We implement security measures like firewalls to segment our network and restrict communication between systems, along with anti-malware programs to protect against viruses and threats. 2. Organizational and Physical Measures These measures focus on internal processes, policies, and the physical security of data. Employee Training and Security Culture: All WolfSewnLegacy team members receive regular training on security best practices, including strong password hygiene and protection against phishing scams and human error, which is a common cause of breaches. Website Privacy Policy Page 6 of 8 Data Minimization: We adhere to the principle of data minimization, collecting only the personal information that is absolutely necessary to achieve our stated business purposes and provide our services. Vendor Management: We carefully evaluate all third-party vendors and partners (e.g., payment processors, CRM tools) to ensure they also comply with relevant data protection regulations and security standards. Secure Data Disposal: We ensure that once data has passed its retention period, it is securely disposed of to make it unreadable and prevent unauthorized access. Physical Security: Paper documents or files containing sensitive information are stored in locked rooms or cabinets, with access limited to authorized employees. 3. Incident Response and Auditing Regular Audits and Assessments: We conduct regular internal security audits, including vulnerability scans and penetration tests, to proactively identify and address weaknesses in our security framework. Data Backups: We maintain regular, secure backups of important business data and information, storing copies offsite to ensure recovery in the event of hardware failure or a cyberattack. While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical. Children The minimum age to use our website is 18 years of age. We do not knowingly collect or use personal data from children under 13 years of age. If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data their parent or guardian may contact our privacy officer. How to Access, Modify, Delete, or Challenge the Data Collected If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you Website Privacy Policy Page 7 of 8 would like your data to be deleted or modified in any way, please contact our privacy officer here: Joshua Wolf WolfSewnLegacy@outlook.com (971) 335-7912 18171 Katherine Lane Oregon City, Oregon 97045 Do Not Track Notice Do Not Track ("DNT") is a privacy preference that you can set in certain web browsers. We respond to browser-initiated DNT signals. If we receive a DNT signal that indicates a user does not wish to be tracked, we will not track that user. We are not responsible for and cannot guarantee how any third parties who interact with our Site and your data will respond to DNT signals. Cookie Policy A cookie is a small file, stored on a user's hard drive by a website. Its purpose is to collect data relating to the user's browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience. We use the following types of cookies on our Site: 1. 2. 3. 4. Functional cookies Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits; Analytical cookies Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc; Targeting cookies Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalize the information you see on our Site for you; and Third-Party Cookies Third-party cookies are created by a website other than ours. We may use third-party cookies to achieve the following purposes: Website Privacy Policy Page 8 of 8 a. ________________________________________________________________________ _____. Modifications This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy. Contact Information If you have any questions, concerns or complaints, you can contact our privacy officer, Joshua Wolf, at: WolfSewnLegacy@outlook.com (971) 335-7912 18171 Katherine Lane Oregon City, Oregon 97045